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Social Security recently published a blog post titled “5 Things to Know When a Child with Disabilities Turns 18.” To read the full blog post visit: https://blog.ssa.gov/5-things-to-know-when-your-child-with-disabilities-turns-18/

December 4, 2023

The Social Security Administration (SSA) provides routine reminders to Employment Networks (EN) regarding Personally Identifiable Information (PII) in accordance with your Ticket Program Agreement, Part III, Section 8.E.

SSA’s policy regarding an EN’s transmission of PII to SSA and the Ticket Program Manager (TPM) states:

• ENs are prohibited from sending PII by email to SSA and TPM, even if it is encrypted. The only exception is when ENs submit encrypted documentation to the Center for Suitability and Personnel Security as part of the Suitability process.

• ENs are prohibited from sending any portion of a Social Security number by email.

SSA will enforce the following consequences against ENs that transmit PII through email to the agency or to TPM:

First Violation

• The Signatory Authority or Suitability Contact must send a statement to SSA describing how your EN will mitigate the PII security issue within five days of receiving the violation notification.

• SSA will remove the EN from ePay for three months or one ePay file, whichever comes first.

• SSA requires the EN to complete a virtual classroom refresher training on Properly Safeguarding Personally Identifiable Information. Please note that while SSA requires that the PII violator and all main points of contact complete the training within 30 days of violation notice, SSA recommends that all EN staff complete the training.

Second Violation

• The Signatory Authority or Suitability Contact must submit a PII quality control plan to ensure no further violations occur within five days of receiving the violation notification.

• SSA will require that the EN participate in a call involving EN Leadership and SSA to discuss the quality control plan and consequences of a further violation.

• SSA may remove the EN from ePay for one year.

Third Violation

• SSA may terminate the EN due to noncompliance with the requirement to protect PII.

If an EN needs to submit PII to SSA or TPM, the EN must use any of the methods noted below:

• Email: work case (WC) number to ENPaymentsHelp@yourtickettowork.ssa.gov

• Fax: 1-703-893-4020

• Mail: P.O. Box 1433, Alexandria, VA 22313

• Call the Payments Help Desk: 1-866-949-3687 (Monday through Friday, 9 a.m. – 5 p.m. ET)

• Government-to-Government Services Online (GSO): for Services and Supports ONLY

TPM will route all faxes and mail to the correct department. Please allow extra time for processing.

Best practices for faxing or mailing PII to TPM:

• Always use a cover sheet.

• Include the EN name, Provider Identification (PID) and state where you are located.

• Include the subject and area of interest, for example, “Services and Supports Review.”

• Organize documents so that all pertaining to one Social Security number are grouped together.

• If faxing, always print a confirmation sheet in case there are transmission issues.

Please contact ENservice@ssa.gov with any questions concerning the use of electronic systems for transmitting PII.

December 11, 2023

The intent of the Ticket to Work (Ticket) Program is for Employment Networks (EN) to provide services and supports to the Ticketholder throughout the life of the Ticket. These services and supports should enable the Ticketholder to enter the workforce and maintain employment, with the goal of reducing their reliance on Social Security disability benefits and ultimately achieving financial independence. Ticketholder engagement is crucial to meeting these goals.

Two-way Communication Requirement

The Social Security Administration (SSA) is clarifying the requirements for a successful contact with a Ticketholder, both during the Initial Job Acquisition Phase and the Ongoing Support Phase of a Ticketholder’s progression toward their career goals. SSA is also clarifying the maximum time a Ticket may remain in assignment status without successful contact, including proper documentation of the contact.

ENs must maintain two-way communication with the Ticketholder in which the Ticketholder provides a response. Acceptable forms of contact are in-person meetings, telephone conversations, personalized email messages, voicemail messages received by the Ticketholder, personalized text messages, any form of computerized or telephone app communication (e.g., Zoom, Microsoft Teams, Google Meet, Skype, etc.), and personalized letters to and from individuals.

Documentation of contact with the Ticketholder should summarize key discussion points, including, but not limited to, issues identified, goal progression and other services provided. Discussion points should be clear and verifiable by third-party reviewers (such as the Ticket Program Manager (TPM) and SSA).

During the Initial Job Acquisition Phase (i.e., starting with Ticket Assignment through the end of the Phase 1 Milestone Period):

• At a minimum, the EN shall follow up with the Ticketholder monthly to verify Ticketholder progress and maintain records of these contacts.
• The EN shall make a minimum of three attempts in a one-month period to make two-way contact with the Ticketholder.
• In the event the EN does not have a two-way conversation with the Ticketholder, or the Ticketholder requests no contact, the EN shall unassign the Ticket within 60 days from the date of initial contact attempt.

During the Ongoing Support Phase (i.e., Starting with the Phase 2 Milestone Period through Ticket Unassignment):

At a minimum, the EN shall contact and communicate with the Ticketholder quarterly to determine if the Ticketholder requires any ongoing employment supports and maintain records of these communications, including the method of communication.

• The EN shall make a minimum of three attempts in a three-month period to make two-way contact with the Ticketholder.
• In the event the EN does not have a two-way communication with the Ticketholder, or the Ticketholder requests no further contact, the EN shall unassign the Ticket within 180 days from the date of initial contact attempt.

Ticketholders Not Working Toward Self-Sufficiency

If a Ticketholder is not meeting the goals outlined in the Individual Work Plan (IWP), the EN shall discuss and document the following:

• Whether the Ticketholder’s goals are still appropriate.
• Whether the Ticketholder requires additional services and/or supports to achieve their goals. If required, the Ticketholder’s IWP must be amended.
• Whether the Ticketholder needs new goals, and how appropriate the Ticketholder’s goals are based on the guidance in Part III, Section 4.A.2 above. If new goals are required, the Ticketholder’s IWP must be amended.
• Unassignment of the Ticket if the Ticketholder no longer wants to work toward their established goals or revise their goals and is not pursuing self-sufficiency.

SSA has asked ENs to review their current Ticket assignments to ensure that they are within the parameters of this guidance. If ENs have not maintained the required contact with their Ticketholders as annotated in Part III, Section 4.A of the Ticket Program Agreement (TPA), ENs must either contact the Ticketholder in order to attain compliance with the TPA’s IWP revision, and contact requirements or unassign the Ticket.

TPM has extended the original date for random reviews to confirm compliance. To ensure adherence to this guidance, TPM will incorporate the Ticketholder engagement requirements into our current Services and Supports reviews beginning in January 2024. ENs were expected to follow these guidelines as of May 2023 as instructed in the original GovDelivery message.

Please direct any questions about this policy to ENService@ssa.gov

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